Sync email accounts in Gmail and Outlook

If you use different email addresses, it can be useful to check them all at once. In various mail programs such as Gmail and Outlook you can add multiple addresses to your account so that you can view all your mail at once. We'll show you how to add multiple email accounts to Gmail and Outlook.

Step 1 Gmail– add your account

In your Gmail inbox, go to 'settings' and then select the 'accounts and import' tab. Here you will see the option to 'view email from other accounts'. This is where you add your new email address to your Gmail account.

Step 2 Gmail- select the correct data

To successfully add your email address, you must log in to your other email account on the add screen. If this is a different provider than Google itself, POP3 will automatically be selected for your email address.

In addition, you also need to know which server port is used by your other provider. If you do not have this information, you can request it from the provider. A common server port for non-Gmail addresses is 995.

Step 3 Gmail – email from alternate email address

You can now read your email from your alternate email address. Do you also want to be able to respond from Gmail with this email address? Then add it to the 'send mail as' heading. This can also be found under 'settings'.

Step 1 Outlook – add your account

In Outlook, go to 'file' and then select the option 'account settings' to add your alternative email address.

Select 'new' and sign in to your alternate email address. Trying to add your Gmail account to your Outlook program may be blocked by Google for security reasons.

In that case, set Google to grant access to less secure apps. Google will automatically send you an email with a link to this setting.

Step 2 Outlook – Select POP and IMAP

If you have trouble selecting the correct POP and IMAP data, you can find it on the Microsoft site. Often Outlook will automatically select the correct data depending on the email address you are trying to add, but if that is not the case, you can check it.

Step 3 Outlook – Mail from alternative email address

If you want to send an e-mail from your alternative e-mail address, simply open a new e-mail and select under 'from' the address from which you want to send an e-mail.

You can also change this by default to your alternative address. You do this by selecting 'Synchronize email' under 'Settings' and selecting and saving your new address as the default email address.

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